eArchiving, the cloud with legal effect
More than just storage: eArchiving, designed by Garrigues, is a custody service that allows you to deposit any critical digital file with a registered, neutral and independent qualified trust service provider (QTSP), such as EADTrust.
We use EU “sovereign technology” (100% European jurisdiction and operation) and we register and certify the files stored, generating, if necessary, an evidence certificate as proof of the existence and integrity of the file and the date of the deposit.
QTSP
Qualified time stamp (Art. 41 eIDAS)
Ready for eIDAS 2.0 (qualified electronic archiving)
Deployed on Oracle EU Sovereign Cloud
How does it work?
Documents uploaded to eArchiving
Select the documents you want to upload to eArchiving.
Qualified time stamp
A qualified time stamp is generated that gives the documents qualified evidentiary value (art. 41.2 eIDAS and 3.2 of Law 6/2020).
Stored in sovereign cloud
Documents are stored in the sovereign cloud (Oracle EU Sovereign Cloud), on servers located within the EU.
Custody certificate
You can generate a custody certificate as proof of the existence and integrity of the file and the date of the deposit.
Use cases
Data rooms and due diligence
Contractual schedules
Annexes to contracts
Store schedules and avoid having contracts with hundreds of pages.
Software source code
Create proof of the existence and integrity of the source code on a certain date to protect intellectual property rights.
Internal minutes and certificates
Generate an immutable record of decisions.
Confidential information (NDA)
Irrefutable proof of what was agreed and since when.
Compliance and risk documentation
Secure policies, reports and evidence of compliance with certified storage
Advantages
Legal presumptions
The qualified time stamp grants documents a legal presumption of integrity and accuracy with respect to the date and time they were created, and the burden of proving otherwise falls to the challenger.
Sovereign cloud
The eArchiving cloud facilitates GDPR compliance since data is located within the EU.
Mechanism
No physical device (e.g. USB drive) needed to store files securely.
Accessibility
The stored information can be accessed from the custody certificate via a link and QR code, eliminating the need to collect a copy of the USB.
Time savings
No need to travel to physically deposit documents or obtain copies.
Sustainability
No need to print PDF documents for filing purposes or to attach to contracts
Comparison of custody and/or authentication solutions
Comparison of custody and/or authentication solutions
| CRITERIA | EARCHIVING (QTSP) | NORMAL CLOUD | SIMPLE TIME STAMP | USB |
|---|---|---|---|---|
| EU legal presumption |  |
 |
|
|
| EU jurisdiction | (Sovereign) |
Depends | N/A | |
| Downloadable information | |
|
|
|
| WORM + Retention/Expunging | |
Optional | |
|
| API/Automation | |
|
|
|
| TCO | Low | Middle | Low | High |
Legal framework (eIDAS 1.0 anticipating eIDAS 2.0)
eArchiving is a service designed in accordance with the strictest regulatory standards for certification and custody of electronic documents. At European level, eArchiving complies with Regulation (EU) 910/2014 on electronic identification and trust services (eIDAS). This means it enjoys the presumptions of accuracy and integrity provided for in article 41.2 of the Regulation.
Each EU member state may also introduce legislation that reinforces the value of qualified trust services, as is the case in Spain, where article 3.2 of Law 6/2020 refers to the presumptions of article 326.4 of Civil Procedure Law 1/2000.
Ready for eIDAS 2.0
eArchiving is designed in accordance with the principles of qualified electronic archiving (arts. 45i-45j of Regulation (EU) 910/2014) and will be ready to use when the relevant implementing acts are approved (currently at the draft stage).
Integrate legal storage into your operations
iManage integration
Certify your documents directly from iManage
API
eArchiving can be integrated into document management systems, enterprise resource management (ERP) systems, human resources, etc.
Frequently asked questions
eArchiving is not just “saving in the cloud”. It is digital custody with legal value. Our service allows you to store all types of documents in the cloud, but with one major difference: it is a regulated service that complies with the EU eIDAS Regulation through the use of qualified time stamps. This means that documents stored in eArchiving have a presumption of veracity and that the burden of proof is reversed (the latter in the Spanish jurisdiction), something that conventional storage does not offer. Moreover, eArchiving stores documents in Oracle’s sovereign cloud, guaranteeing they are always securely located within the jurisdiction of the European Union and preventing international data transfers. Where possible and in accordance with the law, eArchiving notifies and, where appropriate, challenges access requests from third-country authorities that are not valid or not applicable to your information.
Yes, eArchiving issues a custody certificate for every stored document in which EADTrust, as trust service provider, certifies the date and time at which the custody of the information began, the digital fingerprint (hash value) and size of the stored documents, the reference to the applicable legislation and its legal effects, and the technical data for public verification of the integrity of information.
The guarantee of integrity of documents stored by eArchiving is based on a technological process that combines several layers of security. Firstly, a hash value, which is a unique fingerprint created using a cryptographic algorithm, is generated for each file. Any change to the content of the document will produce a completely different hash value, allowing any alteration to be detected. This hash value is then associated with a qualified time stamp issued by EADTrust that certifies the existence and exact content of the document at a specific date and time in accordance with the eIDAS Regulation. Thanks to this system, you can prove at any time that the document has not been modified since its certification and that its integrity is fully guaranteed.
You can currently store your documents indefinitely, as long as you keep your paid subscription active. In read-only subscriptions, evidence will be deleted after 12 months.
Documents stored in eArchiving are hosted on the Oracle European Union Sovereign Cloud (EUSC), whose data center regions are operated and supported exclusively by personnel residing in the EU, physically located in the EU and employed by EUSC entities, with physical and logical access restricted so that only these employees can operate the platform. These employees and the managers of EUSC entities are contractually obligated not to share content with third parties and to follow strict procedures for requests for access from third parties. They also undergo annual training in privacy and information protection. On a technical level, EUSC regions are physically and logically isolated from the rest of Oracle’s regions, backup copies remain within the EU and CDN services are disabled to prevent data movements outside the region, thus preserving the sovereignty, confidentiality, integrity and availability of the information. When possible and in accordance with the law, Oracle notifies and, where appropriate, challenges invalid or unenforceable government requests, and limits responses to the minimum strictly necessary.
Qualified electronic archiving services were introduced in Regulation (EU) 910/2014 (eIDAS) as a new digital trust service by Regulation (EU) 2024/1183. However, the implementing acts that technically define this service have not yet been approved, so our eArchiving service is not, for the time being, a qualified electronic archiving service under the terms of Article 45(j) eIDAS. However, we are already working on the draft technical standards and, in the meantime, using the EADTrust qualified time stamp and company seal means that stored documents enjoy the presumptions of integrity and accuracy provided in article 41.2 eIDAS and in Spanish digital trust legislation.
Yes, eArchiving can be integrated with other document management platforms to give documents hosted on them the same legal validity as those hosted on eArchiving.
Yes, eArchiving can be integrated with other platforms through the use of our APIs.
Yes, eArchiving allows you to maintain the traceability of your documents. Every time you upload a new modified version, a new hash value will be generated and the new version will be recorded, ensuring the tracking and integrity of each change.
If you need assistance, you can contact us via our website (https://www.eadtrust.eu/contacto/), by email (info@eadtrust.eu) or by telephone (+34 917 160 555).
Testing & Compliance
Somos QTSP
Art. 41 eIDAS
"Oracle EU Sovereign Cloud"
RGPD